Free Expense Report Template

expense report

These are the necessary details that all expense reports have to include. Employees are the ones who submit expense reports so the business entity can reimburse the money they spent from their own pocket while doing work for the company. Knowing how to write a great expense report can make a huge difference in a company. As an executive, you will have a much easier time tracking company spending which will later also help you with preparing financial statements for the tax season.

Many organizations have adopted the manual process of making expense reports, using customized expense report templates for preparing reports in PDF or sheet form. An expense report is like a form containing all the spending done by the business. An expenditure report can range in complexity from a straightforward spreadsheet with a few key fields to several documents with several sections.

Petty Cash Expense Report Template

It is very important for an expense report and the financial reports of a business to be based on actual figures as the company needs them for expense tracking, recording, and reference. An expense report is a document used to track business-related expenses, such as transportation, food, lodging, and conference fees. This report includes details about each expense and acts as an organized record for reimbursement or accounting purposes. The template provides Currency on Hand, Quantity, and Balance columns for each petty-cash expense. The template then allows you to reconcile these expenses with Total Reconciled Petty Cash and Total Approved Petty Cash cells, and the over-under difference between the two.

expense report

Yes, receipts are required for expense reports as they ensure that the amount indicated on the report corresponds to the total paid. Without a receipt, it becomes far more difficult to determine if the proper product or service was purchased for the correct amount. Expense reports are also crucial for helping track work-related expenditures. With an accurate expense report system, an owner can accurately and efficiently reimburse employees for the correct amount.

Expense reporting for your business

Excel templates already contain important columns such as the employee name, identification number, date, invoice number, and manager name. Don’t you wish you could fit your accountant in your pocket so that you could stay on top of your books wherever you go? With FreshBooks, you can swap your accountant out for powerful accounting software and make managing your books a breeze. To find the right format for you, have a look at the wide range of template options we offer.

  • This template summarizes credit card expenses to track business purpose and amount spent.
  • Use this template to quickly and easily create a thorough document of your monthly and annual expenses.
  • A business must simply ensure the requirements are met for each expense to take advantage of these benefits, which is why expense reports are an important tool for owners and their accounting partners.
  • All the finance team has to do is add up all the expenses that can be written off and input them into the appropriate tax forms.
  • You can customize the template to include only the expenses you want to monitor.
  • Automate expense reimbursement with Nanonets’ workflow-based document processing software.

There are a variety of ways to create an expense report depending on your business, the accounting software you use, and how automated you’d like the process to be. Regardless of the tools you’re using, the most important thing is that you create one. Of course, business owners are the main beneficiary of expense reports. Having an itemized report from your employees (or yourself) allows you to see exactly how much your travel-related expenses really amount to.

Choose a Template (or Software)

It is not uncommon for executives to dismiss the need for an expense report if they already have an accounting department that takes care of financial statements. Whoever uses a company credit card can use the free expense report template from FreshBooks. Accounting is a bit more than tracking expenses; there are other reports that you need on file. Expense reports are often accompanied by receipts to aid in tracking where every dollar was spent. The accuracy of this information is very important when it comes to calculating profit or filing taxes. With so many options, you’re sure to find a format that you’re comfortable working with.

Enter your expenses in chronological order so the most recent expense is at the end. Customize the template with your company name, the date range you’re reporting on and your name. Follow the steps below to learn how to make your own quickly and easily. Of course, with Excel or Google Sheets, your expense report won’t look professionally designed — these programs aren’t built for that purpose. For example, a drop-shipping company will dedicate categories for shipping, printing, and storage, whereas an advertising firm may have categories for digital services.

There is also a section where you can add detailed descriptions of expenditures. At times, employees are provided a certain amount in advance to cover business expenses. In those cases, expense reports are used to tally expenditures made against an advance payment. Some businesses require employees to submit a weekly expense report so that expenses are tracked and reimbursed at consistent intervals. This printable template provides a detailed record of expenses for each day of the week. You can edit the expense categories to match your needs, whether it’s travel costs, shipping charges, business meals, or other expenses.

  • However, you cannot claim deductions for expenses unless you have them properly recorded with proof that they were actually incurred.
  • Make sure to include these expenses in the company budget or project budget to ensure you stay within project scope and on track with larger business objectives.
  • Whether you fill out this PDF template online or print a hard copy to submit to your manager, this easy-to-use template will help you streamline your expense reporting procedure.
  • Here at FreshBooks, we’ve developed a handy template for small business owners looking to save time when it comes to tracking expenses.
  • Included on this page, you’ll find a simple printable expense report form, a business expense sheet, an employee expense report with mileage template, and a monthly expense report template.
  • Input your essential data, add your company logo and colors, and voilà!

Instead, you can opt to use one of the many third-party expense management apps that are designed just for that purpose. An expense is a company or self-employed individual’s money while running a business or carrying out a trade to make a profit. Discover all the top financial templates that your business needs to succeed. To stay on top of your finances, you will need to have a clear overview of your profits and losses.

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